Workplan



The goal of this EU FP7 project is the implementation of the FAIR project. For reaching this goal, important preparations for the successful construction and the future operation of the facility were carried out. FAIR GmbH was corporated during this EU project in October 2010. And the most important milestone, the signing of the FAIR Final Act and the FAIR Convention, the intergovernmental agreement was achieved. With the funding of the personnel of the FAIR Joint Core Team by European Commission it was possible to build up promptly the international project team which pushed forward all these activities. This included also important activities within the start-up phase of the FAIR GmbH, such as completion of basic legal documents of FAIR GmbH and follow-up (financial statutes, general conditions), implementation of by-laws, evelopment of the contract management for FAIR GmbH, and the business management contract with the host lab GSI, support to FAIR council, international in-kind management, project financial planning, implementation of line-management structure of FAIR GmbH, implementation of FAIR project management, financial management and controlling, and the coordination of experiments and accelerator projects.

No technical work packages were included in this project. At its focus was rather the management and administration aspect of research. Science is a societal venture, organised around scientists, ideas, universities, research infrastructures, journals, conferences, peer-review processes, and - last but not least - funding agencies. Within this project the European Commission upported organisational, governance, managerial, and strategic aspects that play an important role in setting up an international single-sited research infrastructure like FAIR. While the construction of the facility is financed jointly by the signatories of the FAIR Convention, the European supported the antecedent FAIR preparatory phase within this FP7 project.

  

  • WP1 - Management of the grant agreement
    GSI took over the management of the grant agreement and the Consortium. For the reporting, the newly set up FAIR Organisation (FAIR GmbH) was involved, of course, although it was not part of the Consortium.

  

  • WP2 - Legal Issues
    This work package dealt with the legal and related organisational issues associated with the FAIR project. It included in particular:
    - the examination of relevant legal aspects (legal frame work);- the identification of substantive and formal prerequisites for the formation and operation of the company;
    - contractual settlements of the GSI during the pre-formation phase;
    - preparation of draft contracts to be provided to the FAIR company for further processing,
    - draft contractual standards (e.g. general conditions);
    - the elaboration of draft procedural regulations and proposals for strategic management policies to be placed at the disposal of the managing directors of the FAIR GmbH;
    - the finalisation of the FAIR Convention, the Articles of Association and the By-Laws.
      
    The key objective of this work package was to fix the FAIR partner countries' contributions to the construction of FAIR. Moreover the general financial planning for FAIR was covered by this work package.
    The in-kind contribution model constitutes one of the project's major assets and, at the same time,challenge. It demands an efficient project management providing horizontal coordination and advice to all participating research institutes, industry consortia, and funding agencies across the FAIR partner countries. In the frame work of this work package the financial management including the international in-kind management was developed.
     
  • WP4 – Governance
    The foremost objective of this work package was the definition of the shareholders of FAIR GmbH in all the Signatory States of the FAIR Convention. In addition, in this work package, all legal documents were signed by the future FAIR Member States. Most importantly the FAIR Final Act was put into force within this work package. Support was provided to the FAIR Member States through liaison and outreach and to FAIR Council and other governance committees.

  

  • WP5 - FAIR Organisational and Management Structures
    The FAIR project structure dubbed "two-company model" implied that novel line- and project management structures for FAIR GmbH and clear responsibilities needed to be established. In this work package, FAIR Joint Core Team, together with the relevant FAIR committees prepared the line-management structure of FAIR GmbH. Once FAIR GmbH was formally incorporated its staff assisted Council in finding the optimal organisational structures for FAIR GmbH, enabling it to control all aspects of the project and securing the interests of all FAIR shareholders. Additionally this work package covered the project management along the "horizontal direction" of the FAIR organisational chart. The objective of this work package was the formation of an efficient project management structure including an international FAIR project management team and an effective board and panel structure covering all FAIR work packages, all subprojects, all processes and all project levels (technical, scientific, organisational, and political).

  

  • WP6 - Research Coordination
    FAIR combines the interest of several scientific communities, spread widely from atomic physics, nuclear physics, hadron physics, relativistic heavy ion physics, physics with antiprotons and anti hydrogen, plasma physics, accelerator physics, to biophysics and applied physics linked to ion beams.
    The accepted FAIR experiment proposals (with more than 2,500 authors) from these fields constitute a world-class research programme with a large potential of cross-fertilization. The ‘quasi autonomous’ international collaborations are responding to the scientific potential of FAIR due to its large increase in intensities of primary and secondary beams, that challenges the design of radiation hard detector systems as well as of ultra fast front-end electronics and downstream data handling. Complex ‘in-ring experiments’ strongly interfere with the accelerator facilities concerning space and backlash on beam parameters and are therefore linked with beam cooling devices. Furthermore, one key element of FAIR will be the simultaneous operation of up to four experimental programmes. This requires new methods and tools, as well as close collaboration with the accelerator teams.
    Experiments will be constructed under the responsibility of the FAIR experiment collaborations with contributions and commitments governed by MoUs between the involved institutes world wide, partly not being shareholder of the FAIR GmbH. Hence design and construction of accelerator and experiments, as well as the civil engineering cannot be taken as independent tasks. It was thus of utmost importance for the FAIR project management to consider the basic interrelations in its planning, coordination and monitoring activities as well as in communication and moderation of interests. 
    The subdivision of the FAIR research programme into work packages is carried out along the large FAIR experiments (PANDA, CBM, the APPA experiments) and the radioactive beam experiments within the NUSTAR community. There is a clear work package responsibility already for the first level of work packages, which is expressed by the nomination of spokespersons and technical and resource coordinators of the collaborations.
    One important issue of this workpackage was the technical coordinators of the FAIR experiment programmes coordinating the planning of the experiments in interaction with the overall FAIR project planning. Among the technical coordinators' duties are the coordination of the experiment work packages as far as it concerns schedules, interrelation, and interference with accelerator modules and installation. The experiment technical coordinators perform this work with the experiment integration group of the FAIR Project Management. All experiments will install quality control groups.
    Last but not least, under this work package an interim FAIR Research Director was nominated. A few months after the incorporation of FAIR GmbH a new Research Director was formally appointed.
     
  • WP7 - Accelerator Coordination
    A considerable fraction of the accelerator will be designed, developed, and built by institutions from across the FAIR partner countries. During the FAIR Preparatory Phase a large share of the technical components of the FAIR accelerator park was assigned to partner institutions ("in-kind providers"). The remaining components will be assigned in the near future.
    During the preparatory phase for FAIR a quality assurance plan was set up and implemented. The Machine Advisory Committee and its technical expert groups as well as the In-Kind Advisory Board (IKAB) and its successor were supported organisationally.
    The following tasks were covered within Work Package 7:
    - Planning and preparation of specifications for the FAIR accelerator components and civil construction
    - Planning and preparation of a Quality Assurance Plan (QAP)
    - Implementation of a document management system based on CERN-EDMS
    - Coordination, preparation, and set-up of a "FAIR Integration Platform" to assure the conformity of all components across the Consortium
    - Preparation and implementation of a project schedule for the accelerator and civil construction division
    - Development and set-up of controlling mechanisms to monitor the overall time lines
    - Development and set-up of a quality assurance system

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